metadata

Content Management Step 2, Organize that Information

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Donuts in a Krispy Kreme storeI talked last week how the first, and more critical, step of any Content Management System (CMS) is to actually capture information in the system. After it has been captured, information needs to be organized and categorized, which leads to the proper application of Information Governance principles.

The question is, How do we organize and categorize information today?

The simple answer is, Poorly.

This isn’t an indictment against the newer cloud vendors like Box and Google that don’t have a way for people to categorize information outside of tags and a folder hierarchy. The problem goes deeper. This is a problem born from complex metadata schemes and the desire to categorize something into a system that can appear as complex as the Dewey Decimal system.

This is as much about process as technology.

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Looking at CMIS 1.0, Thinking of 2.0

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As you hopefully know by now, CMIS 1.0 was released for public comment thru December 22nd, and the excitement is building in the community and the press.  If you haven’t looked at it, and want to provide feedback on the CMIS standard, the time is now.image

For more information on what CMIS can do for you, here are some useful references, including three of my posts on the topic (newest first):

I’ve been looking at CMIS 1.0 from a functional perspective, along with some others in the community.  If I want to solve business problem X using a CMIS-based application, what do I need?  What would make things easier?  Using my experience from building the AIIM iECM demo and many discussions with others in the industry, I’ve come up with a few things that I’d like to see CMIS support in 2.0.

Note the assumed nature of the next version of the spec.  If there isn’t another version coming, then what is the point?

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Where Do You Store the Content Metadata?

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Recently, Sumanth Molakala sent me a comment regarding the best place to store metadata.

Here is the relevant portion of his comment:

…one of the key items I am trying to address in it is managing meta-data. I am sure you are aware of the two schools of thought – One – save content in content server and meta-data outside of the content server in a “custom” meta-data repository (assuming that the world doesn’t revolve around Documentum). Two – the traditional approach to save content and meta-data in the content server…

My quick answer…It depends! Before you shoot me, read on…

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